Each year, hundreds of ancillary events are held adjacent to ASCO meetings and symposia. Ancillary events include, but are not limited to:

  • Advisory Board Meetings
  • Educational Events
  • Focus Groups
  • Hospitality Suites (in a meeting room)
  • Hospitality Desks
  • Internal Corporate Business Meetings
  • Investigator Meetings
  • Investor Meetings
  • Offices
  • Social Events

ASCO aims to provide superior customer service to members, volunteers, and meeting attendees. To achieve this aim, ASCO leadership requires all organizations (commercial and non-profit) that wish to hold functions during any ASCO meeting or symposium to complete an Ancillary Event Request. This applies to functions of any size or nature, and in any location. A completed Ancillary Event Request provides ASCO with the necessary information to assist members, volunteers, and meeting attendees with any questions that may arise.

Submit an Ancillary Event Request

Guidelines and Policies

Organizations submitting an ancillary event request should review the Ancillary Event Guidelines for additional information including:

  • Approved activities within ancillary space
  • Mailing lists
  • Marketing guidelines
  • Procedures for activities and events held within and outside of Symposia and Meeting space

In addition to the Guidelines above, ancillary event hosts must comply with the same policies as exhibiting companies.

Policies for Exhibitors and Other Organizations at ASCO Meetings

Guidelines on Prioritizing Selection of Exhibit Space and Hotel Accommodations for 2019 ASCO Annual Meeting

Blackout Times for Meetings

Organizations may not hold functions during the defined “blackout” times. ASCO strictly enforces the blackout times at the request of our members.

2019 ASCO Annual Meeting

Friday, May 31                    1:00PM - 6:00PM
Saturday, June 1                 8:00AM - 6:00PM
Sunday, June 2                   8:00AM - 6:00PM
Monday, June 3                  8:00AM - 6:00PM
Tuesday, June 4                 8:00AM - 1:00PM
2019 Best of ASCO Bellevue on Seattle's East Side
Friday, July 19                     7:00 AM - 4:30 PM
Saturday, July 20                 7:00 AM - 4:00 PM
2019 Best of ASCO Austin
Friday, July 26                     7:00 AM - 4:30 PM
Saturday, July 27                 7:00 AM - 4:00 PM
2019 Best of ASCO Baltimore
Friday, August 2                    7:00 AM - 4:30 PM
Saturday, August 3                7:00 AM - 4:00 PM
2019 ASCO Oncology Practice Conference
Thursday, September 5              7:50 AM - 5:30 PM
2019 ASCO Quality Care Symposium
Friday, September 6                7:50 AM - 6:15 PM
Saturday, September 7            7:55 AM - 5:15 PM
2019 Supportive Care in Oncology Symposium
Friday, October 25                   7:45 AM - 6:00 PM
Saturday, October 26               7:55 AM -  4:00 PM

Deadlines and Submit Request

The following meetings do not have a formal request system:

  • Best of ASCO Meetings
  • Supportive Care in Oncology Symposium
  • ASCO Oncology Practice Conference
  • ASCO Quality Care Symposium

Submit an Ancillary Event Request

Contact Information

Email ASCO event request

Premium Ancillary Educational Event Package

The Premium Ancillary Educational Event Marketing Package is an opportunity for organizers of CE accredited events to feature their event in ASCO-produced meeting materials and products, in addition to other benefits that serve to increase the visibility of their event to potential attendees.