Evaluation and CME: Training Program Directors' Retreat

Evaluation and CME Overview

The American Society of Clinical Oncology’s (ASCO) Oncology Training Program Directors’ Retreat is a one-day program that targets the medical oncology and hematology oncology training program director and associate training program director to address their educational and professional development needs.  This workshop has been developed to expand the knowledge of program directors by exposing them to best practices from other program directors and medical education professionals. The workshop will provide concrete, real-life examples and templates along with the opportunity to share knowledge and information with peers.  This program is critical to providing resources for busy program directors and associate program directors who do not have the time to individually develop all of the tools needed to satisfy the Accreditation Council for Graduate Medical Education (ACGME) Program Requirements and Next Accreditation System (NAS). Other areas to be covered include: Leadership, Physician Wellness, ASCO University and more.  The retreat will feature didactic presentations with open discussion periods after each presentation and group work for maximum interaction among participants.

Educational Need Statement

In 2008, ASCO administered a training program directors assessment to identify areas of educational and professional development need.  Participants of the survey identified challenges faced with increasing workload and lack of external resources used to support their professional needs.  Other areas of educational need included challenges in applying knowledge and obtaining best practices information.  In efforts to narrow the gaps identified, ASCO developed an Oncology Training Program Directors’ Retreat targeted to hematology/oncology program directors and associate directors. The retreat is designed to address competencies in professionalism, interpersonal skills and communication.  In addition, training program directors are burdened by the mandates of the ACGME regarding the training of oncology fellows. ASCO is positioned to provide further assistance to program directors through this retreat focusing on the issues unique to them.  ACGME cites time spent in education in its program requirements, particularly encouraging program directors to participate in academic societies and in educational programs designed to enhance training program director’s educational and administrative skills.  As in past years, the 2014 Retreat Steering Committee collaborated in an examination of the most pressing issues facing training program directors today, using the 2008 survey as well as past evaluation data and observations in the field.  Educational needs addressed by this retreat will center on implementation of the NAS and Milestones, creation of Entrustable Professional Activities (EPAs), improving physician wellness, and tools and resources from ASCO University.

Learning Objectives

Upon participation in this activity, attendees will be able to:

  • Name the key changes in the newly revised and upcoming ACGME regulations, including details with regard to the Next Accreditation System (NAS), the Subspecialty Milestones and Curricular Milestones. They will also be able to determine how their fellowship program may need to adapt and evolve to effectively align with this new System. 
  • Engage effectively with a Clinical Competency Committee, using best practices where possible in the evaluation of fellows and avoiding ineffective strategies
  • Implement the use of Subspecialty Reporting Milestones, Curricular Milestones and Entrustable Professional Activities (EPAs) within an oncology fellowship training program.
  • Collaborate with other oncology training program directors and associate program directors to create EPAs, share best practices and work toward meaningful outcomes in fellowship programs across academic centers.
  • Prepare for an ACGME Clinical Learning Environment Review (CLER) visit
  • Brainstorm how to use the results of the fellows’ Physician Wellness Survey to positively impact both fellows and faculty  of individual fellowship training programs,
  • Identify the content, tools and resources available on ASCO University that have been created specifically for oncology training programs
  • Create a culture of self-examination and lifelong learning through measurement, feedback and improvement tools for trainees
  • Network with training program colleagues to build collaborative relationships and projects. 

This activity was planned in the context of the following ACGME competencies: Practice-Based Learning and Improvement, Interpersonal and Communication Skills, Professionalism, and Systems-based Practice.

Target Audience 
This retreat is designed to address the needs of oncology training program directors, associate program directors, as well as key clinical faculty and teaching faculty, primarily from medical oncology (combined hematology/oncology) programs.

Accreditation Statement and CME Credit Designation 
The American Society of Clinical Oncology (ASCO) is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians.  The American Society of Clinical Oncology designates this live activity for a maximum of 7.5 AMA PRA Category 1 Credits™. Physicians should claim only the credit commensurate with the extent of their participation in the activity.

Commercial Support Acknowledgement
No commercial support was obtained for this activity. 

Program Evaluation and CME Requests

Program Evaluation and CME

Retreat attendees are encouraged to provide feedback to leadership, which will enhance programs, develop new initiatives, and gauge educational impact.  Attendees can submit evaluations online with immediate certificate access. 

Credit requests and evaluations are due by Monday, November 10, 2014.

To claim CME credit, access certificates or evaluate and rate the meeting follow these instructions:

  • Log in with your Meeting Badge ID or ASCO.org username and password. Your Meeting Badge ID is located on the badge given to you at the Retreat and sent to all Retreat attendees by email.
  • To evaluate the meeting and rate sessions go to TBD - URL coming soon

Physicians (MDs and DOs) must submit by, Monday, November 10, 2014 in order to receive CME credit for attending this retreat. Submissions received after the deadline will not be processed.

Attendees will be able to request their CME Certificate or Certificate of Participation after submission. Certificates of Attendance are available for attendees who need a record of their attendance at the Retreat but do not require documentation for continuing education purposes. Please note that this certificate does not award any AMA PRA Category 1 Credit™.  An email notification will be sent when certificates are ready for access.

For questions with regard to CME, certificates or evaluation please contact cme@asco.org  or (571) 483-1403.

Access to CME and Evaluations

Q. Where can I leave feedback on the session and the overall meeting?

Please go to INSERT URL to provide feedback on the sessions, content and your overall meeting experience.

Q. Where can I go to claim my CME credit and certficates?

Please go to cmeportal.asco.org 

Q: What do I need to complete my CME Request?
Users will need their ASCO.org username and password or meeting badge number.

Q: How do I find my Meeting badge number?
This number is listed on the bottom corner of your attendee badge. Participants will also receive an email the day before the meeting with their badge number. Be sure to keep this information handy to access the evaluation.

Q: I have entered my badge number and received an error message indicating that my record cannot be found. How should I proceed?
Please email samantha.hirsch@asco.org for further assistance regarding your badge number. Once you have acquired this information, please go to cmeportal.asco.org to access the evaluation and login.

Q: How do I retrieve my ASCO.org username and/or password?
You can retrieve your username and/or password by selecting the Password option from the Forgot your username and password link on the ASCO.org home page. For other ASCO.org related log in questions, please contact membermail@asco.org or call 888-282-2552.

Q: How will I receive my CME certificate or my Certificate of Participation?
Users will be directed to the Registrar’s Office on ASCO University immediately after submitting their  credit request, where they will be able to download their CME Certificate or Certificate of Participation. Users will be able to access their certificates at any time using their ASCO.org login at http://university.asco.org/registrar.

Q: I am unable to access the CME Portal site due to membership expiration.
Please see benefits.asco.org for a comprehensive list of your member benefits. To renew your membership later, select "Please continue my session" to proceed with the evaluation.

CME Requirements and Certificates

Q: Who can receive CME credit for attending the 2014 Oncology Training Program Directors’ Retreat?
Physicians (MDs and DOs) may receive CME credit by submitting an evaluation.

Q: Can other attendees request a Certificate of Participation?
Yes, non-physicians may request a Certificate of Participation, which may enable non-physicians to apply their Meeting participation hours toward re-licensure. Among the organizations that endorse the use of ACCME-accredited activities toward recertification are:

  • American Nurses Credentialing Center (ANCC)
  • California Board of Nursing 
  • American Academy of Physician Assistants (AAPA) 
  • Medical Group Management Association (MGMA)

Q: What is a Certificate of Attendance?
Certificates of Attendance are for attendees who need immediate documentation to confirm their attendance at the 2012 Oncology Training Program Directors’ Retreat. Please note that this certificate does not award any AMA PRA Category 1 CreditTM.

Q: How do I calculate the number of credits I can receive?
This live activity has been approved for a maximum of 7.5 AMA PRA Category 1 CreditsTM. Physicians should claim only the credit commensurate with the extent of their participation in the activity. 

  • Physicians: 1 hour of participation = 1 credit 
  • Round credits to quarter credit hours

Need help?

  • For questions about CME certificate, Certificates of Participation and/or Certificates of Attendance please email cme@asco.org or call 571-483-1403
  • For questions about your meeting badge number and/or registration, contact samantha.hirsch@asco.org.
  • For questions about registration, please email samantha.hirsch@asco.org.
  • For questions about your ASCO.org username and password, please contact membermail@asco.org.