Ancillary Events

Each year, hundreds of ancillary events are held adjunct to ASCO meetings and symposia, including but not limited to:

  • Advisory Board Meetings
  • Educational Events
  • Focus Groups
  • Hospitality Suites (in a meeting room)
  • Hospitality Desks
  • Internal Corporate Business Meetings
  • Investigator Meetings
  • Investor Meetings
  • Offices
  • Social Events

In an effort to provide superior customer service to members, volunteers, and meeting attendees, ASCO leadership requires all organizations (commercial and non-profit) that wish to hold functions of any size or nature in any location during any ASCO meeting or symposium to complete an Ancillary Event Request. A completed Ancillary Event Request provides ASCO with the necessary information to assist members, volunteers, and meeting attendees with any questions that may arise.

Guidelines and Policies

Organizations submitting an ancillary event request should review Ancillary Event Guidelines for additional information including:

  • Approved activities within ancillary space
  • Mailing lists
  • Marketing guidelines
  • Procedures for activities and events held within and outside of Symposia and Meeting space

View the Ancillary Event Guidelines

In addition to the Guidelines above, ancillary event hosts must comply with the same policies as exhibiting companies.

View the Policies for Exhibitors and Other Organizations at ASCO Meetings

View the Guidelines on Prioritizing Selection of Exhibit Space, Hotel Accommodations, and Ancillary Space for 2016 ASCO Annual Meeting

Blackout Times for Meetings

Organizations may not hold functions during the defined “blackout” times. ASCO strictly enforces the blackout times at the request of our members.

2015 Gastrointestinal Cancers Symposium
Thursday, January 15, 2015: 7:45 AM - 7:00 PM
Friday, January 16, 2015: 6:55 AM - 7:00 PM
Saturday, January 17, 2015: 7:00 AM - 5:30 PM

2015 Genitourinary Cancers Symposium 
Thursday, February 26, 2015: 7:45 AM - 6:45 PM
Friday, February 27, 2015: 7:00 AM - 7:00 PM
Saturday, February 28, 2015: 7:00 AM - 3:15 PM

2015 ASCO Annual Meeting
Friday, May 29, 2015: 1:00 PM - 6:00 PM
Saturday, May 30, 2015: 8:00 AM - 6:00 PM
Sunday, May 31, 2015: 8:00 AM - 6:00 PM
Monday, June 1, 2015: 8:00 AM - 6:00 PM
Tuesday, June 2, 2015: 8:00 AM - 1:00 PM

Deadlines and Submit Request

The Best of ASCO Meetings and the Palliative Care in Oncology Symposium do not have a formal request system. Events should still abide by the blackout times and guidelines. Contact the hotels directly to reserve space.

Requests must be submitted by the following dates and times.

2015 GI Cancers Symposium
Wednesday, December 10, 2014 at 5:00 PM (EST)

2015 GU Cancers Symposium
Wednesday, January 21, 2015 at 5:00 PM (EST)

2015 ASCO Annual Meeting
Wednesday, April 22, 2015 at 5:00 PM (EST)

Submit an Ancillary Event Request

Contact Information

Ancillary Event Request and Logistics

2015 GI Cancers Symposium
ascoeventrequest@jspargo.com
704-631-6200

2015 GU Cancers Symposium
ascoeventrequest@jspargo.com
704-631-6200

2015 ASCO Annual Meeting
ascoeventrequest@jspargo.com
704-631-6200

Official Housing Bureaus

ASCO Quality Care Symposium
Email: qualityhousing@jspargo.com
Phone: 888-788-1522 or 703-449-6418

2015 GI Cancers Symposium
Email: gihousing@jspargo.com
Phone: 888-788-1522 or 703-449-6418

2015 GU Cancers Symposium
Email: guhousing@jspargo.com
Phone: 888-788-1522 or 703-449-6418

2015 ASCO Annual Meeting
Email: ascohousing@jspargo.com
Phone: 888-788-1522 or 703-449-6418

Policies

ASCO Exhibits
exhibits@asco.org
571-483-1300