Ancillary Events

Each year, hundreds of ancillary events are held adjunct to ASCO meetings and symposia, including but not limited to:

  • Advisory Board Meetings
  • Educational Events
  • Focus Groups
  • Hospitality Suites (in a meeting room)
  • Hospitality Desks
  • Internal Corporate Business Meetings
  • Investigator Meetings
  • Investor Meetings
  • Offices
  • Social Events

In an effort to provide superior customer service to members, volunteers, and meeting attendees, ASCO leadership requires all organizations (commercial and non-profit) that wish to hold functions of any size or nature in any location during any ASCO meeting or symposium to complete an Ancillary Event Request. A completed Ancillary Event Request provides ASCO with the necessary information to assist members, volunteers, and meeting attendees with any questions that may arise.

Guidelines and Policies

Organizations submitting an ancillary event request should review Ancillary Event Guidelines for additional information including:

  • Approved activities within ancillary space
  • Mailing lists
  • Marketing guidelines
  • Procedures for activities and events held within and outside of Symposia and Meeting space

View the Ancillary Event Guidelines

In addition to the Guidelines above, ancillary event hosts must comply with the same policies as exhibiting companies.

View the Policies for Exhibitors and Other Organizations at ASCO Meetings

View the Guidelines on Prioritizing Selection of Exhibit Space, Hotel Accommodations, and Ancillary Space for 2015 ASCO Annual Meeting

Blackout Times for Meetings

Organizations may not hold functions during the defined “blackout” times. ASCO strictly enforces the blackout times at the request of our members.

2014 Breast Cancer Symposium
Thursday, September 4, 2014: 7:45 AM - 6:00 PM
Friday, September 5, 2014: 6:55 AM - 6:00 PM
Saturday, September 6, 2014: 8:00 AM - 12:30 PM

2014 Best of ASCO Boston Meeting
Friday, August 8, 2014: 7:55 AM - 4:30 PM
Saturday, August 9, 2014: 8:00 AM - 4:30 PM

2014 Best of ASCO Chicago Meeting
Friday, August 15, 2014: 7:55 AM - 4:30 PM
Saturday, August 16, 2014: 8:00 AM - 4:30 PM

2014 Best of ASCO Seattle Meeting
Friday, August 22, 2014: 7:55 AM - 4:30 PM
Saturday, August 23, 2014: 8:00 AM - 4:30 PM

ASCO Quality Care Symposium
Friday, October 17, 2014: 8:00 AM - 6:00 PM
Saturday, October 18, 2014: 7:00 AM - 3:00 PM

2014 Palliative Care in Oncology Symposium
Friday, October 24, 2014: 7:45 AM - 6:00 PM
Saturday, October 25, 2014: 7:00 AM - 4:15 PM

2015 Gastrointestinal Cancers Symposium
Thursday, January 15, 2015: 7:45 AM - 7:00 PM
Friday, January 16, 2015: 6:55 AM - 7:00 PM
Saturday, January 17, 2015: 7:00 AM - 5:30 PM

 

Deadlines and Submit Request

Ancillary Event requests for the 2014 ASCO Annual Meeting are now being accepted.

The Best of ASCO Meetings and the Palliative Care in Oncology Symposium do not have a formal request system. Events should still abide by the blackout times and guidelines. Contact the hotels directly to reserve space.

Requests must be submitted by the following dates and times.

2014 Breast Cancer Symposium
Wednesday, July 30, 2014 at 5:00 PM (EST)

ASCO Quality Care Symposium
Wednesday, September 10, 2014 at 5:00 PM (EST)

2015 GI Cancers Symposium
Wednesday, December 10, 2014 at 5:00 PM (EST)

Submit an Ancillary Event Request

Contact Information

Ancillary Event Request and Logistics

2014 Breast Cancer Symposium
ascoeventrequest@jspargo.com
704-631-6200

ASCO Quality Care Symposium
ascoeventrequest@jspargo.com
704-631-6200

2015 GI Cancers Symposium
ascoeventrequest@jspargo.com
704-631-6200

Official Housing Bureaus

2014 Breast Cancer Symposium
Email: bcshousing@jspargo.com
Phone: 888-788-1522 or 703-449-6418

ASCO Quality Care Symposium
Email: qualityhousing@jspargo.com
Phone: 888-788-1522 or 703-449-6418

2015 GI Cancers Symposium
Email: gihousing@jspargo.com
Phone: 888-788-1522 or 703-449-6418

Policies

ASCO Exhibits
exhibits@asco.org
571-483-1300