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This page contains important information for corporate and institutional public relations professionals about the ASCO Annual Meeting and upcoming co-sponsored Symposium.
2012 ASCO Annual Meeting
The 2012 ASCO Annual Meeting will take place June 1-5, 2012, in Chicago, IL. This year’s meeting will bring together more than 34,000 attendees from around the world and focus on the theme of "Collaborating to Conquer Cancer." This page contains relevant Annual Meeting information for Public Relations professionals. It will be updated frequently leading up to and throughout the meeting.
Key Dates
April 25, 2012, 5:00 PM (EDT)
Ancillary event request deadline
May 14, 2012, 5:00 PM (EDT)
Deadline to submit Proceedings I press releases for posting in the Virtual Press Room. See Virtual Press Room FAQs for more information.
June 1-5, 2012
2012 ASCO Annual Meeting in Chicago
NEW THIS YEAR! EMBARGO POLICIES AND TIMING HAVE CHANGED
This year’s Annual Meeting policies have changed from years past. Please review the policies and timetable carefully. If you have questions, please submit them in writing to CommPolicies@asco.org. All inquiries must be submitted in writing.
Virtual Press Room for Corporate and Institutional Public Relations Professionals
The Virtual Press Room will allow media to access corporate and institutional press releases pertaining to the 2012 ASCO Annual Meeting Proceedings I abstracts during the meeting. Please refer to the Corporate and Institutional Public Relations Policies for the press release requirements. The link to the Virtual Press Room will be included in the press kit provided to media attending the Annual Meeting and posted on ASCO’s online Press Center in lieu of Proceedings I abstract releases being distributed onsite.
Please note that we will only accept hard copy press releases on Newly Released Abstracts – Plenary, Late-Breaking (LBA), and Clinical Review (CRA) Abstracts being presented onsite at the Annual Meeting – to be displayed in the ASCO Annual Meeting Press Room. Please refer to the criteria and instructions outlined in ASCO’s Corporate and Institutional Public Relations policies.
Virtual Press Room Guidelines
Due to the high volume of submissions, ASCO staff encourages you to submit your press release as soon as it is finalized. The submission deadline for all Proceedings I press releases to be posted at 6:00 PM (EDT) on Wednesday, May 16, 2012, is Monday, May 14, 2012 at 5:00 PM (EDT).
Press releases on Proceedings I abstracts can be submitted after the embargo lifts up until Tuesday, May 29, 2012. After this date, ASCO staff will no longer be able to facilitate Virtual Press Room posting requests.
Press releases will only be posted when the embargo lifts at 6:00 PM (EDT) on Wednesday, May 16, 2012.
All materials for the Virtual Press Room must be submitted electronically to virtualpress@asco.org. There will be a 24-hour-review period before releases are posted online.
Press releases cannot be updated once they are posted but they can be removed.
ASCO reserves the right to make judgments and/or decisions about any issues that arise that are not covered in these guidelines.
