This page contains important information for corporate and institutional public relations professionals about the ASCO Annual Meeting and upcoming co-sponsored Symposia.

2017 ASCO-SITC Clinical Immuno-Oncology Symposium

Key Dates

  • Deadline to submit a press release to ASCO's Virtual Press Room: Friday, February 17, 2017*
    *Submissions made after this deadline cannot be guaranteed a 24-hour turnaround, but will still be posted in the Virtual Press Room as staff time allows.
  • Embargo lift: Tuesday, February 21, 2017 at 5:00 PM ET
  • 2017 ASCO-SITC Clinical Immuno-Oncology Symposium: February 23-25, 2017, Hyatt Regency Orlando, Orlando, FL

Meeting Information

Registration

Public relations representatives may register for the ASCO-SITC Clinical Immuno-Oncology Symposium as regular attendees.

2017 ASCO Annual Meeting

Key Dates

  • Deadline to submit a request to host an ancillary event: Wednesday, April 26, 2017
  • Deadline to submit a press release to ASCO's Virtual Press Room: Monday, May 15, 2017*
    *Submissions made after this deadline cannot be guaranteed a 24-hour turnaround, but will still be posted in the Virtual Press Room as staff time allows.
  • ASCO Annual Meeting: Friday, June 2 - Tuesday, June 6, McCormick Place, Chicago, IL

Meeting Information

Registration

Public relations representatives may register for the ASCO Annual Meeting as regular attendees.

Exception: Public Affairs representatives of National Cancer Institute- (NCI-) and Association of American Cancer Institutes-(AACI-) designated cancer centers are eligible for public affairs registration. Registration is limited to one representative per organization and will open on Wednesday, March 8. If you think you qualify for this type of registration and would like more information on how to register, please contact CommPolicies@asco.org.

Virtual Press Room Information

The Virtual Press Room will allow media to access corporate and institutional press releases pertaining to the ASCO Annual Meeting and co-sponsored thematic Symposia. Please refer to the meeting's Corporate and Institutional Public Relations Policies for the press release requirements. The link to the Virtual Press Room will be included in the press kit provided to media attending the meeting(s) and posted on ASCO’s online Press Center in lieu of being displayed onsite.

Virtual Press Room Guidelines

Due to the high volume of submissions, ASCO staff encourage you to submit your press release as soon as it is finalized. Please refer to the specific meeting tabs for the relevant submission deadlines for all press releases to be posted.

Press releases that meet the criteria outlined in the corresponding meeting's Corporate and Institutional Public Relations Policies will be permitted in the Virtual Press Room:

  • All materials for the Virtual Press Room must be emailed electronically to the Virtual Press Room.
  • Following the 24-hour review period, ASCO staff will notify you that your release has been accepted for posting or that further changes are needed.
  • Press releases cannot be updated once they are posted but they can be removed.
  • ASCO reserves the right to make judgments and/or decisions about any issues that arise that are not covered in these guidelines.
  • Press releases must directly relate to meeting abstracts and fully adhere to ASCO’s embargo policies.
  • Press releases must prominently display the corresponding abstract number(s) at the top of the first page. 
  • Press packets, and promotional/marketing materials (corporate reports, product promotions, giveaways) are prohibited.
  • ASCO’s logos and/or graphic representations of the ASCO name may not be used without written permission.

Confidentiality Policy

Learn what you need to know about ASCO's Confidentiality Policy, as well as the specific steps you should take if you require an Exception to the policy. Watch the informational webinar.

Contact Us

  • Email general questions regarding ASCO's corporate and institutional public relations policies
  • Email questions regarding abstract confidentiality policy exceptions
  • Email virtual Press Room inquiries/submissions